Open Submissions

OPEN CALL OUT: ASSEMBLY ROXY Winter 2018 / Spring 2019 Season

Assembly Roxy presents new work from Scottish and Scotland-based artists

As part of our commitment to creating space in the city of Edinburgh for new work by emerging Scottish and Scotland-based artists and companies, Assembly Roxy are opening up a proportion of the slots in our new season for open submissions. We are seeking proposals for live performances from theatre, dance, comedy, spoken word, performance art and inter-disciplinary artists based in Scotland who are looking for spaces to make bold new work which explores and tests the boundaries of live performance.

Since opening our doors as a year-round venue, we have been programming a range of exciting work through an invitational programming model. It is our ambition to create a vibrant hub where artists can meet, collaborate and most importantly, make work for audiences. As such, we have taken the decision to pilot an Open Submissions Programming model which will work alongside our Invitational Programming model. This new model aims to complement our existing programme in ways which will excite, surprise and provoke both us and our audiences, exposing us to a fuller range of artists at all stages of their careers.

We aim to create long-term relationships with the artists and companies we encounter through all our programming strands, and the Open Submissions model aims to open that up to an even broader range of dynamic voices.

The deadline for proposals is Sunday 2 September 2018, 11:59pm.

Download application form

Assembly Roxy are seeking new work and innovative live stage productions for its Winter 2018 and Spring 2019 Programme. The seasons will run from October – December 2018 and February – April 2019 respectively.

•    We welcome interdisciplinary work and work from artists which intersects the boundaries between artforms and/or genres.

•    We welcome proposals for innovative work, and performances which in some way acknowledge and respond to the presence of the audience and acknowledge the mechanics of live performance.

•    We actively encourage proposals for runs of more than one night. In our experience, it is important for artists to have the time for their work to develop and change in response to the presence of an audience, as well as to allow time for word of mouth to spread. We choose our programme very carefully and want to put full faith behind all shows which are chosen. By way of example, an ideal slot would be a five or six performance week running Tuesday – Saturday, though we will always consider shorter runs dependent on the individual proposal, and the stage that both the artist and production are at with their work.

•    We actively encourage proposals from artists or companies currently under-represented in Scottish theatre; including but not limited to artists of colour and LGBTQ+ artists.

•    We welcome submissions from artists and companies at all stages of their careers.

•    One key part of our strategic aims is to provide a platform for artists wishing to develop their practice in front of a live audience. As such we do accept proposals from companies presenting works in progress. However, we are here to support artists whose work is at a stage where it would benefit from exposure to an audience, and therefore all proposals should be for productions to take place in front of a live audience comprised of members of the public.

Assembly Roxy is a unique venue based in an historic former church building in the heart of Edinburgh’s Old Town. The Open Submissions Programme will run across two of our venues; Roxy Upstairs, a theatre space with raked seating for up to 169 audience members, and Roxy Downstairs, a more intimate studio space seating up to 60 people. Both are equipped with modern sound and lighting systems. Full technical specifications for each space can be found here:

Roxy Upstairs 
Roxy Downstairs

•    As part of the Assembly Roxy programme, participating artists will be featured on the Assembly Roxy website, email-outs and social media. Artists will be invited to participate in and help with Assembly Roxy promotion campaigns, sharing social media content, and helping with general publicity where they can.

•    All productions are subject to a 70/30 split on the net box office receipts, in favour of the artist, with a First-Call to the Roxy of £330 per performance in Roxy Upstairs, and £150 in Roxy Downstairs. In each case the Roxy’s First Call is set against Assembly Roxy’s 30% box office share. All sums are exclusive of VAT.

•    Assembly will provide an online and telephone box office for all performances. We deduct a 4% commission on ticket sales. An additional £1 booking fee per ticket sold is charged to the customer on top (which does not affect the company’s box office share as it’s an additional charge).  

•    We will provide dramaturgical support for each production selected via the Open Submissions Programme.

•    Producing and Marketing mentorships for each production presented via the Open Submissions Programme.

•    We encourage a collaborative process and will be actively encouraging participants in our season (both from the Invitational and Open Submissions Programme) to work together in a co-operative, collaborative and mutually-supportive way.

•    Companies selected via the Open Submissions Programme will have full access to the fixed rig and sound system. In some cases we can provide additional technical equipment via outside hires, and any expenses incurred will be deducted from the box office settlement.

•    Companies should expect to provide a technician for their production, as we do not have a permanent staff of technicians on site. Assembly Roxy can arrange a technician on behalf of visiting companies, and the cost of such technician will be recharged to the company at settlement.

The deadline for proposals is Sunday 2 September 2018, 11:59pm.

To submit please provide:

•    A brief description of your proposed production.
•    Full company and creative biographies (no more than 500 words in total)
•    Please provide details of when your production would be available to perform, and any restrictions on your production’s availability.
•    Details of any technical requirements (if known), and minimum staging requirements. Please ensure that you have read the section of these guidance notes entitled “Assembly Roxy: Our Spaces” and read the information in the links provided.
•    A draft script in the case of play proposals, or outline of a performance structure in the case of a devised, physical or improvised work.
•    Include links to relevant video clips, plus a selection of still images and other supporting material if required as attachments to the email.
•    Please provide contact details including an email address and contact telephone number.
•    Please save the completed application form as ‘RoxySubmission[your name]’ and send as an attachment to an email, together with supporting material. Send everything attached to one single email.
•    There is no charge to enter a proposal.

Please send all details requested by email, in either .doc or .pdf format to Luke Holbrook ( 

Proposals will be reviewed based on the quality, and clarity, of each proposal, the track record of the personnel involved, the ambition of the work and the feasibility of executing the final project.

Successful applicants will be notified by email by Monday 17 September.